MLC 2013 Faculty Website
28th Management and Leadership Conference Preconference Seminar and Concurrent Session Faculty Website
Thank you for being a part of NHPCO’s esteemed faculty; we are grateful for your participation and the time and expertise you will devote to participating. This Faculty Website will answer most of the questions you may have regarding your upcoming presentation and conference participation. For additional help, contact Wanda Allen, Coordinator, NHPCO Professional Development (703/647-5178). You will receive a Letter of Understanding that details your session information and any agreements that NHPCO has made with you regarding your session.
We have specific requirements of all faculty that enables us to provide continuing education credit to professional participants. Deadlines and specific needs are listed below.
We have specific requirements of all faculty that enables us to provide continuing education credit to professional participants. Deadlines and specific needs are listed below.
Deadline for Professional Information Updates, if any: February 1, 2013
Presenter Profile (your credentials, affiliation, expertise)
Faculty Disclosure (your financial interests or affiliations)
Speaker Release (permission for NHPCO to record and utilize your session for educational purposes)
Deadline for Session Information Updates, if any: February 1, 2013
Session Objectives/Plan (what participants will learn in your session)
Session Changes (changes in faculty, description, objectives or plan)
Audio/Visual Equipment (audio/visual equipment desired)
Meeting Room Set Up
Deadline for PowerPoint Slides/Handouts: March 24, 2013
Other: Faculty Registration
Hotel and Travel Information
Book Sales/Signing
On-Site Conference Information
Frequently Asked Questions
Contact Information
Presenter Profile *CE/CME Requirement*
NHPCO is required to gather specific information on each faculty member by continuing education accrediting bodies. Your presenter profile contains all the necessary information.
The information provided about you in conference materials (credentials, organizational affiliation and location) comes directly from the profile. Please make sure every item is completed and accurate (correct spelling is very important as well as your credentials) by the deadline – changes made after this may not be reflected in printed materials.
A Faculty Disclosure is part of your presenter profile and must be completed; for an explanation, see Faculty Disclosure.
Click here to access your Presenter Profile. For help with the Presenter Profile, contact NHPCO’s Professional Development Department at 703-647-5178 or education@nhpco.org.
Faculty Disclosure *CE/CME Requirement*
Faculty is required to disclose any relevant financial relationships that he/she or a spouse/partner have (within the past 12 months) with a commercial interest whose products or services are used in the provision of hospice and palliative care. The Faculty Disclosure is part of your Presenter Profile (see above).
A commercial interest is any proprietary entity that produces healthcare goods and services (with the exception of non-profit or government organizations and non-health related companies).
Having an interest in or affiliation with a commercial interest does not prevent a speaker from making a presentation, but the relationship must be made known to the audience in advance to be in compliance with the Accreditation Council for Continuing Medical Education (ACCME), American Nurses Credentialing Commission (ANCC) and other professional continuing education providers. If a faculty member discloses relationships that indicate a conflict of interest, NHPCO will work with faculty to resolve these prior to the conference.
Regretfully, you will be unable to speak at this conference if you have not completed/updated your Faculty Disclosure. Your Faculty Disclosure can be accessed via your Presenter Profile.
Speaker Release All sessions will be tape-recorded for archival and continuing education purposes by DCP, NHPCO’s Recording Company. Recorded sessions will be made available for sale and distribution to the hospice and palliative care community, unless otherwise requested by the presenters. In the future, session handouts/slides may be placed in NHPCO’s InfoCenter, a resource database or the session may be re-purposed as an online course or Webcast. If you are opposed to these potential uses of your session, this must be indicated in the Speaker Release area of your Presenter Profile and submitted by the deadline.
Your Speaker Release can be accessed via your Presenter Profile.
Use of Commercial Music and/or Video: Playing copyrighted music or video or performing copyrighted music generally requires permission and possible payment of licensing fees.
If short music clips or video are used for educational purposes only; i.e. to demonstrate a point as opposed to entertain the audience, such usage can generally be considered “fair use” and does not require explicit permission. If, however, full songs or complete videos are used, you must provide NHPCO with written proof that you have received permission from the publisher.
Click here for a sample permission letter.
For more information about what constitutes “fair use,” click here
Primary Presenter/Co-Presenter Definitions and Information
If you submitted the proposal for your session, you are considered to be the “primary” presenter. All other presenters are considered to be “co-presenters.” If you are the “primary” presenter, we will count on you to ensure that all presenters for your session complete requirements (as detailed above) and that all session information is completed (see below).
We recognize all presenters for conference sessions are important; our designation of “primary” and “co-presenter(s)" is not a reflection upon the importance of the speaker(s) to the presentation.
Session Objectives/Plan *CE/CME Requirement* Objectives: Each session at our conference must include learning objectives that are written in objective, behavioral terms and identify what attendees at the conference session will learn (as opposed to what you will teach). Objectives are identified by completing this sentence: “At the completion of this session, participants will be able to…” to identify objectives. For help in writing appropriate learning objectives, click here.
If the objectives for your session are not written in the required format, they will be edited by NHPCO’s Professional Development Department to comply with this requirement and your presentation may need to be adapted to meet the rewritten objectives.
Please note that participants will evaluate your presentation upon these objectives, so it is imperative that they are 1) written correctly and 2) reflect the content of your presentation.
To review and revise the objectives you submitted, click here. For help with session objectives/plan, contact NHPCO’s Professional Development Department at 703/647-5178 or Wanda Allen.
Plan: Your proposal should include a specific plan that details teaching methods and all topics to be discussed.
Session Changes Changes to your session (such as faculty, objectives, plan, title or other components) must be made by the deadline to ensure that conference information provided to prospective or registered attendees is accurate. To review and revise any part of your session or the faculty that will participate in it, click here. Please note that all faculty must be identified in the electronic proposal system in order for them to appear in conference materials. For help with session changes, contact NHPCO’s Professional Development Department at 703-647-5178 or Wanda Allen.
Audio/Visual Equipment NHPCO provides:
- a laptop computer (with your PowerPoint presentation pre-loaded, as applicable)
- LCD projector, screen
- one microphone per presenter (up to a maximum of 2).
- Upon request, a flip chart with markers will be provided.
A microphone is necessary for sound and tape recording purposes. For help with selecting audio/visual equipment, contact NHPCO’s Professional Development Department at 703-647-5178 or Wanda Allen.
Meeting Room Set Up NHPCO generally provides classroom seating for pre-conference seminars and theatre-style seating for concurrent sessions. Both of which include a lectern and head table for faculty. If your presentation requires a different room set up, contact NHPCO’s Professional Development Department at 703-647-5178 or Wanda Allen.
We cannot guarantee alternative room set up but will make every effort to accommodate your requests.
PowerPoint* Slides/Handouts NHPCO must review all PowerPoint* slides and/or handouts used in conference presentations in advance in order to be in compliance with continuing education accreditation bodies; please abide by our deadline. Please note that it is not acceptable to change, add to or otherwise enhance PowerPoint slides/handouts after they have been submitted to NHPCO. All PowerPoint slides will be loaded onto a laptop computer for use during your presentation. All PowerPoint slides/handouts that have been submitted by the deadline and have been reviewed will be placed on NHPCO's Conference Handouts Website for registered participants to download and print prior to, during and following the conference (for 6 months).
If your PowerPoint slides/handouts are not provided by the deadline, participants will not receive them onsite during the conference. They will be reviewed and made available one week after the conference on NHPCO’s Conference Handouts Website.
Please note that NHPCO conference participants want and expect copies of materials used in educational sessions (i.e. PowerPoint slides/handouts) and they often negatively evaluate presenters that do not provide them.
Please include all presenter names, organizational affiliations and email addresses on the first page/title slide. Organizational logos may be included on the first page/title slide but should not appear on any other slide. No promotional messaging or advertising is permitted under any circumstance.
If you choose to include copyrighted materials in PowerPoint slides/handouts, you must provide NHPCO with written proof that you have received permission from the publisher, author or artist. Click here for a sample permission letter. NHPCO is not responsible for copyright violations by you or your organization.
All PowerPoint slides/handouts must be provided electronically as follows:
- To upload your PowerPoint slides/handouts, set your web browser to http://dropbox.yousendit.com/NHPCOFacultyDropBox
- Follow the directions provided on the Website.
*It is necessary that slides are created or converted to PowerPoint in order to work on the laptops that will be provided for your session.
Promotional Materials
Presenters may not provide informational or promotional literature to participants in the room where the session is held. These types of materials can sometimes be placed in common areas of the conference; check with staff at the Registration Desk.
Expense Reimbursement Unless indicated in your Letter of Understanding (LOU), NHPCO will not pay for your travel or related expenses. In situations where expense reimbursement is provided, NHPCO will reimburse faculty only for specific and limited expenses as detailed in the LOU and only when expenses are documented on the Faculty Reimbursement Form with all receipts attached.
If applicable, a Faculty Reimbursement Form will be included in the conference registration materials you pick up on-site. Please comply with the deadline for submission of Faculty Reimbursement requests.
Faculty Reimbursement Forms returned after the deadline may not be reimbursed.
Book Sales/Signing If you have published material that relates to the hospice and palliative care field or is reflective of your presentation at the NHPCO conference, NHPCO would like to sell your book(s) or related resources in Marketplace during the conference. In addition, we can schedule a book signing to occur during the conference. For more information about this opportunity, contact our Marketplace at NHPCO-Marketplace@nhpco.org.
On-Site Conference Information Special Needs: If you have needs that require accommodations in order for you to fully participate in this conference, please attach a statement to your conference registration form that describes your needs/requests. NHPCO will make every effort to accommodate your request(s).
Faculty Registration: To register to attend the conference, please fax, mail or e-mail the Faculty Registration
Dress: Dress for the conference is business casual. It is recommended that you bring a sweater or jacket to sessions, as temperatures in meeting rooms can fluctuate significantly.
What does *CE/CME Requirement* mean? NHPCO provides continuing education credit/continuing medical education for up to four different professional disciplines for its conferences (counselor, nurse, physician, social work). Each accrediting body for continuing education has specific requirements of educational programs that must be met before credit can be provided.
Should I use a PowerPoint presentation? NHPCO does not require that you do, but conference attendees do expect handouts of all materials that are shown/used in educational sessions, and are very critical of presentations that do not provide them. We recommend that you are diligent about not reading the material on slides to participants. NHPCO conference attendees are often very critical of presenters that read PowerPoint slides to them.
Please refer to Handouts/Slides for important information about preparing and submitting handouts/slides.
Do I need to register for the conference? Yes. Faculty who plan on attending conference events including plenary and concurrent sessions, receptions or related events are required to register. If you plan to attend only the session where you present, you are not required to register for the conference.
How do I register for the conference? To register to attend the conference, please fax, mail or e-mail the Faculty Registration.
Is there a registration discount for conference presenters? Yes, NHPCO provides a discounted rate for both Primary presenters and Co-presenters.
What are my responsibilities as a faculty member? To see a list of responsibilities and deadlines click here.
Why am I required to complete a Faculty Disclosure? The Faculty Disclosure lets NHPCO know if you have any relevant financial relationships with a commercial interest. A commercial interest is any proprietary entity (business, commercial company) that produces healthcare goods and services (with the exception of non-profit or government organizations and non-health related companies) used in hospice and palliative care.
If you have a financial interest in or affiliation with such an entity, it does not prevent you from speaking, but NHPCO must ascertain whether a conflict of interest exists that could compromise our commitment to provide a conference that is free from commercial bias. If we determine that a conflict exists, we will work with you to resolve it.
This is so important to us and to the accrediting bodies that provide continuing education credit that you will be unable to speak at the conference if you have not completed/updated your Faculty Disclosure. To access the disclosure, click here.
Do I need to bring my own laptop? No, NHPCO will provide a laptop for your presentation with PowerPoint slides pre-loaded (as applicable).
Can I use music or video in my presentation? Yes; bring a CD or DVD and it can be played on the laptop provided by NHPCO. See Use of Commercial Music and/or Video above. It is your responsibility to secure the proper permissions for use of copyrighted materials, and NHPCO must have proof that permission has been received in advance of your presentation as applicable.
What if an emergency occurs and I cannot come to the conference? Please contact Wanda Allen at wallen@nhpco.org
Can I limit the number of people who attend my session? No. Although we understand that many presenters prefer small group sizes, attendance in sessions is limited only by fire and safety standards for individual meeting rooms.
What does a standard preconference seminar meeting room include? Standard room set up includes a lectern, head table with chairs, classroom seating for participants, a laptop, an LCD projector and screen and one lavalier microphone per presenter (up to 2). A flip chart and markers will be provided upon your request. For more information regarding audio/visual equipment, click here.
What does a standard concurrent session meeting room include? Standard room set up includes a lectern, head table with chairs, theatre-style seating for participants, a laptop, an LCD projector and screen and one lavalier microphone per presenter (up to 2). A flip chart and markers will be provided upon your request. For more information regarding audio/visual equipment, click here.
National Hospice and Palliative Care Organization
1731 King Street, Suite 100
Alexandria, Virginia 22314
Phone: 703/837-1500
Fax: 703/837-1233
Professional Development Department
Wanda Allen, Coordinator of Professional Development
Email: Wanda Allen
Phone: 703/647-1564
Barbara Bouton, Vice President of Professional Development
Email: bbouton@nhpco.org
Phone: 703/647-6681
Marketplace marketplace@nhpco.org
