Dear Faculty,

Thank you for being a part of the esteemed faculty for the 2019 Interdisciplinary Conference in Orlando. We are grateful for your participation and the time and expertise you will devote to preparing and delivering your presentation. This Faculty Website will answer most of the questions you may have regarding your upcoming presentation and conference participation. For additional assistance, contact Wanda Allen, Coordinator, NHPCO Professional Development at wallen@nhpco.org  or  703-647-8508.

Faculty Requirements

We are pleased to offer continuing education credit (CE/CME) for the conference.  Please review the information below to meet the requirements from the accrediting bodies.

Professional Profile Deadline: Monday, August 26, 2019, 11:59 ET
Faculty Profile (your credentials, affiliation, bio, photo)
Faculty Disclosure (your financial interests or affiliations)
Deadline for Slides/HandoutsFriday, October 11, 2019, 11:59 EST

Other:
Faculty Guide
2019 IDC PowerPoint Template
Frequently Asked Questions
Contact Information

Faculty Profile CE/CME Requirement*
NHPCO is required to gather specific information on each faculty member by continuing education accrediting bodies. Your faculty profile contains all the necessary information.

The information provided about you in conference materials (credentials, organizational affiliation and location) comes directly from the profile. Please make sure every item is completed and accurate by the deadline – changes made after this may not be reflected accurately in conference materials. A Faculty Disclosure is part of your professional profile and must be completed; for more information, see Faculty Disclosure.

Click here to access your Faculty Profile. For help, contact Wanda Allen at wallen@nhpco.org or 703-647-8508.

Faculty Disclosure CE/CME Requirement*
Faculty is required to disclose any relevant financial relationships that he/she or a spouse/partner have (within the past 12 months) with a commercial interest whose products or services are used in the provision of hospice and palliative care.

A commercial interest is any proprietary entity that produces, markets, resells or distributes healthcare goods and services consumed by or used on patients (with the exception of non-profit organizations, a government entity, providers of clinical services directly to patients, health insurance providers, non-health related companies, for-profit hospitals, rehabilitation centers and nursing homes.

Having an interest in or affiliation with a commercial interest does not prevent faculty from making a presentation, but the relationship must be made known to the audience in advance to be in compliance with the Accreditation Council for Continuing Medical Education (ACCME) and the American Nurses Credentialing Commission (ANCC). If a faculty member discloses relationships that indicate a conflict of interest, NHPCO will work with faculty to resolve these prior to the conference.

Regretfully, you will be unable to speak at this conference if you have not completed/updated your Faculty Disclosure. Your Faculty Disclosure can be accessed via your Faculty Profile (click on 2019 Interdisciplinary Conference)

2019 Interdisciplinary Conference

Room Set Up: NHPCO generally provides classroom seating (tables/chairs) for pre-conference seminars and theatre-style seating for concurrent sessions; both set-ups include a lectern and head table for faculty. If your presentation requires a different room configuration, contact Wanda Allen at wallen@nhpco.org or 703-647-5178.

We cannot guarantee an alternative room set-up but will make every effort to accommodate your requests.

Audio/Visual Equipment
NHPCO provides:

      • A laptop computer (with your PowerPoint presentation pre-loaded, as applicable)
      • LCD projector, screen
      • One microphone per faculty (with some exceptions for large numbers of faculty)

Please note: Laptop computers will have Internet access through a wireless connection. If you plan to access the Internet for any reason during your presentation, please notify Wanda Allen at wallen@nhpco.org or 703-647-5178.

PowerPoint Slides/Handouts
NHPCO reviews all PowerPoint slides/handouts used in conference presentations in advance, to maintain compliance with continuing education accreditation requirements; please abide by our Friday, October 11, 2019, deadline. All PowerPoint slides should be submitted using the Interdisciplinary Conference (IDC) PowerPoint Template. Upon approval, they will be posted on the IDC Mobile App for registered participants to download and print prior to, during and following the conference (for 6 months) along with any other session-related handouts that have been submitted and approved.

      • Please include all faculty names, organizational affiliation and email addresses on the first page/title slide.
      • PowerPoint slides/handouts may not include company logos of commercial interest organizations or any other commercial messages related to any product or service. NHPCO reserves the right to remove and edit any logo or commercial messages that violate NHPCO policy and continuing education accreditation requirements.

All PowerPoint slides/handouts must be uploaded into the X-CD conference database.  Please use the 2019 IDC PowerPoint Template and follow these instructions:

      • Save your presentation file as IDC19_Session#_Session Title(example  – IDC19_2A_Regulatory)
      • PowerPoint slides and handouts are reviewed and approved by the Education team
      • To access the conference database log in with:
        Email: YOUR EMAIL
        Password: YOUR EMAIL

Click here to upload your PowerPoint slides and handouts. Please note: If this is your first time logging into the system, your password by default is your email address unless you changed it or created it when adding your profile.

If you choose to include copyrighted materials in PowerPoint slides or handouts, you must provide NHPCO with written proof that you have received permission from the publisher, author or artist. Click here for a sample permission letter. NHPCO is not responsible for copyright violations.

Promotional Materials: Faculty may not provide unapproved informational or promotional literature to participants in the room where the session is held. These types of materials can sometimes be placed in common areas of the conference; check with NHPCO staff at the Conference Registration Desk.

Use of Commercial Music and Video: Playing copyrighted music or video or performing copyrighted music generally requires permission and possible payment of licensing fees.

If short music clips or video are used for educational purposes only; i.e. to demonstrate a point as opposed to entertain the audience, such usage can generally be considered “fair use” and does not require explicit permission. If, however, full songs or complete videos are used, you must provide NHPCO with written proof that you have received permission from the publisher.

Click here for a sample permission letter.

For more information about what constitutes “fair use,” click here

Faculty Registration: To register to attend the conference, please fax, mail or email the Faculty Registration form along with applicable fees. NHPCO provides a discounted rate ($550) for concurrent session faculty.  If you plan to attend only the session where you present, you are not required to register for the conference.

Dress: Dress for faculty is business attire. Dress for the participants is business casual. We recommend bringing a sweater or jacket to sessions, as temperatures in meeting rooms can fluctuate significantly.

Frequently Asked Questions

What does *CE/CME Requirement* mean?
NHPCO will provide continuing education credit/continuing medical education for various professional disciplines at IDC (compliance officer, counselor, nurse, physician, and social worker). Each accrediting body for continuing education has specific requirements that must be met before credit can be provided.

Why am I required to complete a Faculty Disclosure?
The Faculty Disclosure lets the conference conveners know if you or a spouse/partner have/has any relevant financial relationships with a commercial interest. A commercial interest is any proprietary entity that produces, markets, resells or distributes healthcare goods and services consumed by or used on patients (with the exception of non-profit organizations, a government entity, providers of clinical services directly to patients, health insurance providers, non-health related companies, for-profit hospitals, rehabilitation centers and nursing homes). If you have a financial interest in or affiliation with such an entity, it does not prevent you from speaking, but we must ascertain whether a conflict of interest exists that could compromise our commitment to provide a conference that is free from commercial bias. If we determine that a conflict exists, we will work with you to resolve it. This is so important to us and to the accrediting bodies that provide continuing education credit that you will be unable to speak at the conference if you have not completed/updated your Faculty Disclosure. To access the disclosure, click here.

How do I register for the IDC?
To register for IDC, you need to pay all applicable fees and complete the online registration (select faculty discounted rate).

What are my responsibilities as a faculty member?
To see a list of responsibilities and deadlines click here.

Do I need to bring my own laptop?
No, NHPCO will provide a laptop for your presentation with PowerPoint slides pre-loaded (as applicable).

Should I use a PowerPoint presentation? 
NHPCO does not require that you do, but conference participants do expect handouts of all materials that are shown/used in educational sessions. Please refer to Slides and/or Handouts for important information about preparing and submitting handouts/slides.

Can I use music or video in my presentation?
Yes; the video/audio clip, CD or DVD must be reviewed and accepted by NHPCO. It is your responsibility to secure the proper permissions for use of copyrighted materials, and NHPCO must have proof that permission has been received in advance of your presentation as applicable. See Use of Commercial Music and/or Video above. Your video/audio clip, CD or DVD can be played on the laptop provided by NHPCO.

Can I use music or video in my presentation?
Yes; as long as the music and video are properly embedded in your slides and received by the deadline.  Please test before sending. See Use of Commercial Music and/or Video above. It is your responsibility to secure the proper permissions for use of copyrighted materials and provide proof that permission has been received in advance of your presentation as applicable.

What if an emergency occurs and I cannot attend the conference?
Please contact Wanda Allen at wallen@nhpco.org or 703-647-5178.

Conference Contact Information
National Hospice and Palliative Care Organization
1731 King Street, Suite 100
Alexandria, Virginia 22314
Phone: 703-837-1500