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Call for Posters

Poster Deadline: Friday, May 26, 2017, 11:59 pm ET

Submit a Poster of an original research study, systematic review, evidence-based clinical practice approach or related topic for the 2017 Virtual Conference: Aligning Practice with Evidence.

The American Academy of Hospice and Palliative Medicine (AAHPM), Hospice and Palliative Nurses Association (HPNA) and National Hospice and Palliative Care Organization (NHPCO) will host this virtual conference, which is designed to advance the provision of evidence-based, exceptional hospice and palliative care. Aligning Practice with Evidence will feature live streaming plenary speakers, Webinar-based concurrent sessions, a poster gallery, video library and unique opportunities for interaction, all via the Internet.

Conference content (including Posters) is designed to reach these objectives:

  • Discuss the current state of evidence-based practice in hospice and palliative care;
  • Discern the accuracy and quality of evidence in hospice and palliative care;
  • Identify common clinical approaches/practices that are not evidence-based and discuss evidence-based alternatives.  

Click here to view a sample poster from a previous Virtual Conference.

Steps and Instructions:

Required Information

To ensure your proposal is given serious consideration, provide all requested information in the online submission format and ensure that any co-presenters complete required information before the deadline (Friday, May 26, 2017).

Poster Expectations

  • All Posters displayed at the Virtual Conference must adhere to content validation value statements. Specifically, all suggestions or recommendations involving clinical medicine and practice must be based upon evidence that is accepted within the medical profession.
  • In addition, all scientific research referred to, reported or used in a conference session must conform to the generally accepted standards of experimental design, data collection and analysis.
  • Faculty is expected to refrain from overt statements, harsh language or pointed humor that disparages the rightful dignity and social equity of any individual or group.
  • All materials submitted for Poster s must be reviewed by the conveners prior to the conference. As a result, deadlines for submission of Posters are scheduled well in advance of the event.

Poster Submission Guidelines

In order to allow an independent evaluation of the relevance and potential effectiveness of the Poster Presentation, submissions must include the following:

  • Area of Emphasis: Select from a menu of options
  • Title: A title for the Poster that informs the reviewer of the subject matter
  • Description: A brief description to be used to promote your Poster
  • Learning Objectives: Written from the perspective of what participants will learn
  • References/Citations: Three to five references from the past 5 years
  • Content Outline: Background, methods, results and conclusions for all research Posters; description of all major topics for non-research entries;
  • Faculty contact information, biographical sketch, disclosure.

Proposal Review and Selection Process

Posters will undergo a rigorous review by members of the Conference Planning Committee, based upon the following criteria:

  • Topic is innovative, relevant and/or related to the conference theme, objectives and goals
  • Faculty has appropriate and relevant expertise and experience in the topic area
  • Learning objectives are measurable and achievable
  • Quality of practical information: tools, tips, practices, etc. that attendees will be able to implement and/or utilize

Once Posters have been selected, faculty will be notified about the required format/size required for submission and resources will be provided to facilitate the submission of Posters that are visually engaging. Selections will occur by the 3rd week of June, 2017. A deadline for submission of Posters for the virtual conference will be established and communicated to all faculty; expect the deadline to be in early July.

Presentation at Other Meetings

A Poster proposal submitted for this virtual conference may also be submitted for other conferences. Posters that have previously been featured at other conferences are eligible for selection at this conference.

Special Note on Use of Commercial Materials

The conference conveners are committed to minimizing commercial bias in Poster submissions and accompanying handouts. Posters should not contain commercial logos, company names, brand or proprietary drug names.

Electronic Communications

All potential faculty that submit a proposal will receive e-mail notification of their proposal's status. Once the selection of posters is complete, a confirmation email will be sent to faculty. An electronic message will be sent to all presenters whose proposals were accepted with a link to the Faculty website. This website will include all deadlines and required information needed for the conference. All communication with faculty is electronic.

Poster Gallery

Selected Posters will be displayed in an online Poster Gallery. The conference schedule will provide opportunities and recommendations for participants to visit the Poster Gallery. It is not necessary for faculty to be (virtually) present during these times. Participants will be able to download/print Posters for future reference, email faculty with questions and to request additional information.

Posters will remain available to attendees for three (3) months after the live virtual conference is completed.

Poster Faculty Registration

Poster Faculty desiring to register for the Virtual Conference will receive the “Early Bird” registration rate.


For help in submitting a Poster proposal, contact education@nhpco.org.