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Call for Proposals

NHPCO's 2019 Management and Leadership Conference

Education Programs and Preconference Seminars: April 13-14, 2019
Main Conference: April 15-17, 2019
Marriott Wardman Park Hotel, Washington, DC

Submission Deadline:  Sunday September 9, 2018, midnight ET

"Without change there is no innovation, creativity, or incentive for improvement. Those who initiate change will have a better opportunity to manage the change that is inevitable." 
William Pollard (1911-1989, Physicist, Priest)

NHPCO’s 2019 Management and Leadership Conference will highlight opportunities to initiate change, lead innovation, approach challenges creatively and seek continuous improvement in hospice and palliative care.  We invite you to be part of it.

Executive leadership and management at all levels of hospice and palliative care will comprise the audience for this conference, including presidents and CEOs, administrators, directors, clinical managers, finance and development professionals, quality and performance improvement professionals, regulatory and compliance officers, marketing and public relations professionals, educators, researchers and other leaders working to promote advancement of hospice and palliative care and plan its future development.

The MLC’s robust array of educational activities at proficient to expert presentation levels will include the following areas of emphasis:

  • Clinical and Operations Management
  • Emerging Markets and Partnership Opportunities                                           
  • Engagement and Marketing
  • Finance and IT
  • Fund Development
  • Leadership
  • Palliative Care
  • Public Policy
  • Quality
  • Regulatory
  • Staff Development/Excellence

Areas of Emphasis and Topic Ideas

Invitation

NHPCO seeks proposals from seasoned leadership and management experts designed to advance the knowledge, competence and performance of hospice and palliative care leadership and management professionals that addresses one or more of the conference objectives listed below.

MLC 2019 Learning Objectives

  • Describe effective organizational systems, processes and management approaches (clinical and operational)
  • Identify emerging markets and potential partnering opportunities for hospice and palliative care program expansion
  • Discuss innovative approaches in engagement and marketing to increase access to care and advance the development of hospice and palliative care  
  • Describe financial management and information system challenges and implement effective solutions
  • Highlight successful fund development approaches and strategies
  • Distinguish leadership and management skills to lead hospice and palliative care programs
  • Illustrate emerging and established community-based palliative care programs
  • Identify opportunities for influential and successful advocacy
  • Discuss quality requirements, assessment and improvement practices
  • Employ strategies to respond to changes and challenges in the regulatory arena
  • Formulate practices to promote staff development and excellence in performance

Please Note: Over 60% of MLC participants have 11+ years of professional experience in the hospice and palliative care field. Thus, proposals to be considered for this conference must be geared toward the expert (advanced) or proficient (intermediate) levels for seasoned hospice palliative care executives and leaders; preference will be given to these proposals. A description of proficient and advanced level proposals can be found under Levels of Presentations (below).


Important Dates

Submission Deadline: Sunday September 9, 2018, midnight ET

Proposal Notification: October, 2018



Selection of Conference Faculty

Concurrent presentations are selected through this Call for Proposals.  Preference is given to those with leadership experience and national, regional or state presentation experience. A detailed description of each faculty member’s education, qualifications, familiarity with the audience and presentation experience is required.

Where programs are direct providers of hospice and palliative care, preference will be given to members of NHPCO. Proposals submitted by individuals working in commercial interest organizations (see glossary below) will not be accepted if the content relates to healthcare goods or services consumed by, or used on, patients that are produced, marketed, re-sold, or distributed by the commercial interest organization.

Preconference and Plenary faculty are invited by NHPCO staff and are not selected via this Call for Proposals.



Types of Presentations

NHPCO will be accepting proposals for both 60-75 minute and 90 minute presentations.  

  • Concurrent 60-75 Sessions: Detail innovative approaches, provide critically important information (e.g. such as regulatory, health policy or quality-related), discuss successful strategies and/or provide tools that can be replicated in other settings. Time for questions/discussion is included.
  • Concurrent 90 Sessions: Must include participant involvement in the learning experience. These sessions present in-depth exploration and application of a topic. A very limited number of 90 minute sessions will be included in this conference. 



Levels of Presentations

The MLC 2018 Conference Planning Committee is seeking proposals at the following presentation levels:                                                                                                         

  • Expert (Advanced) Proposals: contain case or experience-based learning scenarios; are grounded in evidence-based knowledge; explore, analyze and synthesize multiple theoretical approaches and articulate the rationale for using the recommended approach for a given situation.
  • Proficient (Intermediate) Proposals: contain case or experience-based learning scenarios; explore atypical situations and demonstrate the use of analytical thinking to make decisions.

Novice or entry level presentations are not being invited for this conference. The Conference Planning Committee will determine the learning level of each proposal during their review process.


Disclosure of Relevant Financial Relationships with Commercial Companies

NHPCO programs are noncommercial.  NHPCO endorses the Standards of the Accreditation Council for Continuing Medical Education (ACCME) and the American Nurses Credentialing Commission (ANCC), which specify that sponsors (i.e. NHPCO) of continuing medical education/continuing education activities disclose all relevant financial relationships* faculty have with commercial interests*.

NHPCO has implemented a process where everyone who is in a position to control the content of an educational activity must disclose all relevant financial relationships they have with any commercial interest. (This includes NHPCO, as we disclose to participants all educational grants we receive for our conferences.) If it is determined that a conflict of interest* exists as a result of a relevant financial relationship faculty has, NHPCO will work with the faculty to resolve the conflict prior to the conference. If all conflicts are not resolved or if faculty refuses to disclose relevant financial relationships, they will be disqualified from presenting at this conference.

Under no circumstances should NHPCO’s national conference be used as a place for promotion of a faculty member’s product, service or monetary self-interest. NHPCO takes the responsibility for ensuring that conferences are free from commercial bias very seriously, and may decline all future proposals from any faculty that does not abide by this policy.


*See below for a glossary of terms.


Presentation Expectations

All presentations at NHPCO conferences must adhere to ACCME’s Content Validation Policy. Specifically, all suggestions or recommendations involving clinical medicine and practice must be based upon evidence that is accepted within the medical profession.

In addition, all scientific research referred to, reported or used in a conference session must conform to the generally accepted standards of experimental design, data collection and analysis.

NHPCO faculty is expected to refrain from overt statements, harsh language or pointed humor that disparages the rightful dignity and social equity of any individual or group.


Conference Schedule
In order to achieve a balanced conference program, NHPCO will determine the day and time at which sessions are scheduled.  Faculty must be able to speak on the day assigned.  Concurrent sessions scheduled on April 15 – 17 will be 60, 75 or 90 minutes in length. NHPCO reserves the right to change the length of any session. If this occurs, faculty will be notified and asked to adjust their objectives and content accordingly.


Proposal Requirements

In order to allow an independent evaluation of the relevance and potential effectiveness of the presentation and to afford us the opportunity to provide or apply for continuing education credit for professional disciplines, submissions must include the following:

  • Presentation type (60, 75 or 90-minute session)
  • Area of Emphasis (see below)
  • Title/Overview
  • A title for the presentation that informs the reviewer of the subject matter
  • Submitter’s e-mail address
  • Presentation level (proficient/intermediate or expert/advanced)
  • Faculty
  • A completed “Faculty Profile” for each faculty member, which includes:
  • Current position
  • Current contact information with email address
  • Highest degree earned and institutions attended
  • Experience and expertise on the topic to be presented
  • Disclosure for each faculty
  • A 2-3 sentence description of the session (to enable attendees to determine their interest in attending)  
  • Objectives, Strategies, Gaps and References
  • Three measurable learning objectives (written from the perspective of what participants will learn rather than what faculty will teach);
  • Identification of teaching strategies
  • Description of the gap(s) in knowledge, practice or outcomes that underlies the need for this session, i.e., what do participants need to change or improve?
  • Three or more content references (professional publications, books and/or research from the past 5 years) that support and document the evidence-base or content validity of the proposal
  • Detailed content outline
  • Identification of all major topics that will be covered in the presentation
  • Description of all discussion, experiential or participatory aspects of the session  
  • Information to enable proposal reviewers to discern whether the session will have broad interest, appeal, applicability

Presentations should demonstrate measurable impact and results. Your emphasis should be on the application of the concept or solution presented using simulations, exercises, and tools that enhance the learning experience. Feedback received from previous conferences indicates that attendees are looking for “real-world” examples of what works and “how-to” suggestions to implement new ideas and programs.



Proposal Review, Selection and Notification Process

NHPCO’s proposal review process is conducted by members of the Conference Planning Committee, which ensures a rigorous review of every proposal.  This Committee is comprised of hospice and palliative care professionals from NHPCO’s Professional Education Committee, National Council of Hospice Palliative Professionals (NCHPP), Council of States, NHPCO committees and other education, hospice and palliative care professionals with demonstrated successes in management and leadership.

Proposals are reviewed carefully based on the following criteria:

  • Topic is innovative, relevant and/or related to management and leadership in hospice palliative care and related to the conference theme, objectives and goals;
  • Time allocation and presentation content are well organized, with an accurate (i.e. proficient or expert) presentation level;
  • Faculty has appropriate and relevant experience;
  • Learning objectives are measurable and achievable, (view sample);
  • Likelihood of significant interest, appeal, applicability in the session;
  • Quality of practical information: tools, tips, practices, etc. that attendees will be able to implement and/or utilize following the presentation;
  • Identification of relevant professional practice gaps; 
  • Relevant reference information.

Proposals are selected on the basis of information submitted. Faculty substitutions, deletions, or additions must be approved by NHPCO. NHPCO reserves the right to edit accepted presentations for publication on NHPCO’s website and in conference materials.

All materials provided in conference sessions must be reviewed and approved by NHPCO prior to the conference. As a result, deadlines for session handouts and slides are scheduled well in advance of the conference. Materials not submitted to NHPCO for review in advance may not be shown or provided in conference sessions.

Should you be selected to speak at this NHPCO conference, we ask that you view the opportunity as an important commitment and ensure that you meet all requests and deadlines, and that you deliver the presentation as scheduled. By sharing your expertise, you make a valuable contribution to the end-of-life care field.


Electronic Communications

Prospective faculty submitting a proposal will receive an email notification after the selection of proposals is complete. Proposals will be accepted, declined or, in some cases, placed in a “tentative” group that are awaiting an opening in the conference program of events. If the tentative proposal cannot be accepted, faculty will be notified approximately 6-8 weeks prior to the conference.

Faculty of accepted proposals will be directed to a conference faculty webpage (approximately 2 months prior to the conference) where requirements and deadlines will be detailed and questions addressed. 


Faculty Registration and Expenses

Faculty attending the full conference will receive a reduced registration rate (there is no registration fee for faculty not attending any other educational sessions or conference functions.)  

NHPCO does not provide honoraria nor reimburse concurrent session faculty for travel, lodging or other expenses.  


Audio Visual Equipment

NHPCO provides laptop computers and standard audio-visual equipment for all presentations. Additional information will be provided on the Faculty website.


*Glossary of Terms

Commercial Interest

The ACCME defines a “commercial interest” as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. The ACCME does not consider providers of clinical service directly to patients, non-profit or government organizations and non-health care related companies to be commercial interests. 

Financial relationships

Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit.  Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected.  ACCME considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner.

Relevant financial relationships 

ACCME focuses on financial relationships with commercial interests in the 12-month period proceeding the time that the individual is being asked to assume a role controlling content of the CME activity. ACCME has not set a minimal dollar amount for relationships to be significant.  Inherent in any amount is the incentive to maintain or increase the value of the relationship. The ACCME defines “’relevant financial relationships” as financial relationships in any amount occurring within the past 12 months that create a conflict of interest.

Conflict of Interest

Circumstances create a conflict of interest when an individual has an opportunity to affect CME content about products or services of a commercial interest with which he/she has a financial relationship.

For more information about the process or to be added to the Call for Proposals e-mail list, contact NHPCO Professional Education at 703-647-5178 or education@nhpco.org

Begin a submission for 60, 70 minutes or 90 minute sessions