Call for Proposals

Designing Proposal

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Getting Started

      • Email us if you have any questions.
      • Before you submit your proposal, please review the following: Submission Outline, Proposal Submission Guidelines, Proposal Notifications and Selection Criteria and Glossary of Terms
      • Required fields are denoted with an asterisk (*). Also, word count restrictions or any other unique characteristics about a particular field are noted with “[  ].”
      • Authors may stop and start editing proposals at any time, save and return to it later but only prior to the submission deadline.
      • Share your proposal with your communication team for editing before submitting. The Conference Program Committee reviews all submissions and quickly filters out poorly written and vague submissions.
      • All proposal authors will receive notification of their proposal status in November 2019.
      • When and where is the 2020 Leadership and Advocacy Conference? Preconference = March 23 – 24; Main Conference = March 25 – 27 Gaylord National Resort and Convention Center, National Harbor, MD

Submission Outline

This outline describes the information required to successfully complete and submit a proposal through our online system.

In order to allow an independent evaluation of the relevance and potential effectiveness of the presentation and afford us the opportunity to provide or apply for continuing education credit for professional disciplines all fields must be completed.

Required fields are denoted with an asterisk (*). Also, word count restrictions or any other unique characteristics about a particular field are noted with “[  ].”

Authors may stop and start editing proposals at any time, save and return to it later but only prior to the submission deadline. Consider sharing your proposal with your communication team for editing before submitting. The Conference Program Committee reviews all submissions and quickly filters out poorly written and vague submissions.

Presenter questions and agreements

      • Confirm information is correct and accurate
      • Review and agree to the Faculty Agreements

You will be asked to read and accept the faculty agreements in order to submit your proposal.

             I agree…* [checkbox]

Proposal information

Abstract information will be used in conference marketing materials, website and mobile app to describe your presentation and what attendees will learn.

Presentations should demonstrate measurable impact and results. Your emphasis should be on the application of the concept or solution presented using simulations, exercises and tools that enhance the learning experience. Conference participant feedback indicates that attendees are looking for “real-world” examples of what works and “how-to” suggestions to implement new ideas and programs.

Required information is indicated with an asterisk*.

Proposal Title* [limit – 10 words]

Provide a catchy title that summarizes the essence of your proposal or illustrates what attendees will take away from your presentation.

Proposal Submission Guidelines

Online Submission

All proposals should be submitted online. Each proposal submitted must contain:

      • Presenter information
      • A completed abstract

Presentation Formats

The Conference Planning Committee seeks proposals for the following types of presentations:

      • Education Session: 45-, 60-, 75-, 90-minute concurrent session
      • Discussion Session: 45-minute concurrent session

Presentations share innovative approaches, provide critically important information, discuss successful strategies and provide tools for replication. All sessions must include time for questions and discussion.

Participation requirements

All presenters are required to adhere to all conditions outlined in the faculty agreements.

Disclosure of Relevant Financial Relationships with Commercial Companies

NHPCO programs are noncommercial. NHPCO endorses the Standards of the Accreditation Council for Continuing Medical Education (ACCME) and the American Nurses Credentialing Commission (ANCC), which specify that sponsors (i.e. NHPCO) of continuing medical education/continuing education activities disclose all relevant financial relationships* faculty have with commercial interests*.

NHPCO has implemented a process where everyone who is in a position to control the content of an educational activity must disclose all relevant financial relationships they have with any commercial interest. (This includes NHPCO, as we disclose to participants all educational grants we receive for our conferences.) If it is determined that a conflict of interest* exists as a result of a relevant financial relationship faculty has, NHPCO will work with the faculty to resolve the conflict prior to the conference. If all conflicts are not resolved or if faculty refuses to disclose relevant financial relationships, they will be disqualified from presenting at this conference.

Under no circumstances should NHPCO’s national conference be used as a place for promotion of a faculty member’s product, service or monetary self-interest. NHPCO takes responsibility for ensuring that conferences are free from commercial bias very seriously and may decline all future proposals from any faculty that does not abide by this policy.

*See the glossary of terms for more information.

Proposal Notifications and Selection Criteria

Prospective faculty submitting a proposal will receive an email notification after the selection of proposals is complete. Proposals will be accepted, declined or, in some cases, placed in a “tentative” group that are awaiting an opening in the conference program of events. If the tentative proposal cannot be accepted, faculty will be notified approximately 6-8 weeks prior to the conference.

Faculty of accepted proposals will be directed to a conference faculty webpage where requirements and deadlines will be detailed, and questions addressed.

NHPCO’s proposal review process is conducted by members of the Conference Planning Committee, which ensures a rigorous review of every proposal. This Committee is comprised of hospice and palliative care professionals from NHPCO’s Professional Education Committee, myNHPCO Community professionals, Council of States, NHPCO committees and other education, hospice and palliative care professionals with demonstrated successes in leadership and advocacy.

Proposals are selected based on information submitted. Faculty substitutions, deletions, or additions must be approved by NHPCO. NHPCO reserves the right to edit accepted presentations for publication on NHPCO’s website and in conference marketing and informational materials.

Concurrent educational presentations are selected through this Call for Proposals. Preference is given to those with leadership experience and national, regional or state presentation experience. A detailed description of each faculty member’s education, qualifications, familiarity with the audience and presentation experience is required. Proposals are reviewed and rated based on the following criteria.

      • Relevance/Interest: Is the proposal timely and relevant to management and leadership in hospice and palliative care? Is the topic related to the conference goals and relevant professional practice gaps; What is the likelihood of significant interest and appeal for this session.
      • Impactful: Does the proposal share practical information: tools, tips, practices, etc., that attendees will be able to implement and utilize following the presentation?
      • Innovation: Will the proposal share unique or innovative strategies to address a common challenge for the conference audience?
      • Faculty: Does the faculty have the appropriate and relevant experience? Is the reference information relevant?
      • Program Design: Is the presentation outline well organized, with an accurate (i.e. proficient or expert) presentation level? Are the learning outcomes measurable and achievable?

Where programs are direct providers of hospice and palliative care, preference will be given to members of NHPCO. Proposals submitted by individuals working in commercial interest organizations (see glossary below) will not be accepted if the content relates to healthcare goods or services consumed by, or used on, patients that are produced, marketed, re-sold or distributed by the commercial interest organization.

Preconference and keynote faculty are invited by NHPCO and are not selected via this Call for Proposals.

View a pdf of the rating form.

*Glossary of Terms

Commercial Interest

A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. NHPCO does not consider providers of clinical service directly to patients to be commercial interests – unless the provider of clinical service is owned, or controlled by, a commercial interest.

Financial relationships

Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit.  Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected.  NHPCO considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner.

Relevant financial relationships

NHPCO focuses on financial relationships with commercial interests in the 12-month period proceeding the time that the individual is being asked to assume a role controlling content of the CE/CME activity. NHPCO has not set a minimal dollar amount for relationships to be significant.

Conflict of Interest

Circumstances create a conflict of interest when an individual has an opportunity to affect CE/CME content about products or services of a commercial interest with which he/she has a financial relationship.

For more information about the process or to be added to the Call for Proposals e-mail list, contact NHPCO Professional Education at 703-647-5178 or education@nhpco.org.