Call for Proposal
2021 Interdisciplinary Conference
Preconference: September 18 – 19, 2021
Main Conference: September 20 – 22, 2021
Memphis Cook Convention Center & Sheraton Memphis Downtown
Proposal Submission Deadline: March 24, 2021
Proposal Notification: May 2021
Before submitting proposals, please view the items below:
- All proposals should reflect the new realities created from the pandemic when possible
- If your proposal is accepted, you are required to register for the conference and are responsible for your own expenses including paying the conference registration fee (Faculty Rate $325), making your own hotel accommodations and other related travel expenses.
- Authors may stop and start editing proposals at any time, save and return later but only prior to the submission deadline
- Share proposals with your communication team for editing before submitting. The Conference Planning Committee reviews all submissions and quickly filters out poorly written and vague submissions.
- Authors will receive status notification in May 2021
Questions: Contact 703-647-5178 or email@example.com.
This outline describes the information required to successfully complete and submit a proposal.
To allow an independent evaluation of the relevance and potential effectiveness of the presentation and afford the planning committee the opportunity to provide or apply for continuing education credit for professional disciplines all fields must be completed. Please confirm information is correct and accurate.
Only 60-minute educational sessions may be submitted at this time. Education sessions include PowerPoint Presentations.
Required fields are denoted with a red asterisk (*). Also, word count restrictions or any other unique characteristics about a particular field are noted in a red box.
All proposals should be submitted online. Each proposal submitted must contain Presenter/Author information and a completed abstract.
Abstract information will be used in conference marketing materials, website and mobile app to describe your presentation and what attendees will learn.
Presentations should demonstrate measurable impact and results. Your emphasis should be on the application of the concept or solution presented using simulations, exercises and tools that enhance the learning experience. Conference participant feedback indicates that attendees are looking for “real-world” examples of what works and “how-to” suggestions to implement new ideas and programs.
Faculty Agreement [checkbox: I agree…*]
You will be asked to read and accept the faculty agreements in order to submit your proposal.
Proposal Title [limit – 55 characters – special characters are discouraged] *
Provide a catchy title that summarizes the essence of the proposal or illustrates what attendees will take away from the presentation. (Limit 55 characters and the use of special characters is discouraged)
Area of Emphasis (Track) *[Dropdown: select one]
The following areas of emphasis will be featured in proposals at this conference. Select the one that best fits your proposal content.
*While all proposals should reflect the new realities created from the pandemic, the Emerging Issue emphasis must encompass content and topics from the past 12 months such as the Covid-19 pandemic, self-care, workforce shortages, diversity, inclusion, & equity, telehealth, trauma informed care, virtual infrastructure, etc.
- Clinical Care
- Community-Based Palliative Care
- Emerging Issue
- Interdisciplinary Team Leadership
- Supportive Care
Presentation Level* [Dropdown: select one]
- Proficient (Intermediate) Proposals: contain case or experience-based learning scenarios; explore atypical situations and demonstrate the use of analytical thinking to make decisions.
- Expert (Advanced) Proposals: contain case or experience-based learning scenarios; are grounded in evidence-based knowledge; explore, analyze and synthesize multiple theoretical approaches and articulate the rationale for using the recommended approach for a given situation.
Presentation Type* [Dropdown: select one]
- This session will be best presented IN-PERSON only
- This session will be best presented VIRTUALLY only
- This session can be presented either In-person or Virtual
Proposal Description *[Limit – 75 words]
Please provide a brief synopsis of your proposal describing the initiative, project or discussion topic. The description will be shared with conference attendees. Please spell out all abbreviations. (Limit 75 words)
Learning Outcomes [limit - 15 words ea]
Submit two measurable learning outcomes (15 words or less each) written from the perspective of what participants will learn rather than what faculty will teach.
Learning outcomes must describe what participants will be able to do as a result of the session. Learning outcomes must be stated as observable behaviors, completing the sentence "After completing this activity, participants will be able to..." Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided. Instead, use action verbs such as "describe," "discuss," and "explain."
Click here for guidelines on how to write your outcomes.
Outcomes 1* [limit – 15 words]
Outcomes 2* [limit – 15 words]
Knowledge Gaps *[Limit – 50 words]
Describe the gap(s) in knowledge, practice or outcomes that underlies the need for this session. What do participants need to change or improve? (limit to 50 words)
Innovative* [Limit – 50 words]
Please explain why you consider this educational session or discussion unique or innovative. (limit to 50 words)
IDT Impact * [Limit – 50 words]
Please provide details on how this proposal advances or supports the interdisciplinary team.
Please explain how this proposal reflects the new realities created from the pandemic. (If not applicable, please note n/a)
Detailed Content Outline * [Limit – 500 words]
Identify all major topics that will be covered in the presentation. This information helps proposal reviewers discern whether the session will have broad interest, appeal and applicability.
Provide two references (professional publications, books and/or research from the past 5 years) that support and document the evidence-base or content validity of the proposal.
Has this proposal been featured at other national conference(s)? * [Dropdown – select one]
- Please identify the conference and date of conference * [Text Box]
Do you or your spouse/partner have any relevant financial relationships with commercial interests whose products or services are pertinent to the content of the NHPCO educational activity (in the past 24 months)? * [Dropdown – select one]
Please disclose the name of the organization(s) with which you have this relationship, the nature of your relationship, the clinical or research area involved, and the city and state. * [text box]
Comments to Organizers
If you have any special requests or additional comments about your proposal, please include them here. [text box]
Travel September 2021
NHPCO is closely monitoring COVID-19’s effect on this conference. We understand that connecting with one another is now more important than ever and helping the city of Memphis and it’s tourism community is much needed, but our priority is the safety of the conference attendees. If we feel we cannot meet in person, we will transition this conference to a virtual one, but we are still hoping and planning for a way to meet in person safely.
This being stated, given what you know TODAY, are you comfortable committing to traveling to Memphis for this conference in September 2021? [Dropdown – select one]
Travel September 2021 (Cont.) *
While I personally feel comfortable travelling in September, my organization has a travel restriction in place that could prevent me from presenting in-person. [Dropdown – select one]
NOTE: Once you submit your proposal, you will receive a confirmation email with your submission information. You may login at any time prior to the site closing to update your submission. You will then be directed to additional faculty. Each faculty will also receive a confirmation email with your contact information and their login information. All Co-Faculty have Read only access, unless you assign a Co-faculty to be a presenter. Presenters have Read/Write access.
Proposal authors will receive an email notification after the selection of proposals is complete. Proposals will be accepted, declined or, placed in a “tentative” group that are awaiting an opening in the conference program. If the tentative proposal moves to accepted, faculty will be notified approximately 6-8 weeks prior to the conference.
Faculty of accepted proposals will be directed to a conference faculty webpage where requirements and deadlines will be detailed, and questions addressed.
NHPCO’s proposal review process is conducted by members of the Conference Planning Committee, which ensures a rigorous review of every proposal. This Committee is comprised of hospice and palliative care professionals from NHPCO’s Professional Education Committee, myNHPCO Community professionals, Council of States, NHPCO committees and other education, hospice and palliative care professionals.
Proposals are selected based on information submitted. Faculty substitutions, deletions, or additions must be approved by NHPCO. NHPCO reserves the right to edit accepted presentations for publication on NHPCO’s website and in conference marketing and informational materials.
Concurrent educational presentations are selected through this Call for Proposals. Preference is given to those with leadership experience and national, regional or state presentation experience.
Proposals are reviewed and rated based on the following criteria:
Relevance/Interest: Is the proposal timely and relevant? Is the topic related to the conference goals and relevant professional practice gaps; What is the likelihood of significant interest and appeal for this session.
Impactful: Does the proposal share practical information: tools, tips, practices, etc., that attendees will be able to implement and utilize following the presentation?
Innovation: Will the proposal share unique or innovative strategies to address a common challenge for the conference audience?
Faculty: Does the faculty have the appropriate and relevant experience? Is the reference information relevant?
Program Design: Is the presentation outline well organized, with an accurate (i.e., proficient or expert) presentation level? Are the learning outcomes measurable and achievable?
Where programs are direct providers of hospice and palliative care, preference will be given to members of NHPCO. Proposals submitted by individuals working in commercial interest organizations (see glossary below) will not be accepted if the content relates to healthcare goods or services consumed by, or used on, patients that are produced, marketed, re-sold or distributed by the commercial interest organization.
A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. NHPCO does not consider providers of clinical service directly to patients to be commercial interests – unless the provider of clinical service is owned, or controlled by, a commercial interest.
Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected. NHPCO considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner.
Relevant financial relationships
NHPCO focuses on financial relationships with commercial interests in the 12-month period proceeding the time that the individual is being asked to assume a role controlling content of the CE/CME activity. NHPCO has not set a minimal dollar amount for relationships to be significant.
Conflict of Interest
Circumstances create a conflict of interest when an individual has an opportunity to affect CE/CME content about products or services of a commercial interest with which he/she has a financial relationship.
For more information about the process or to be added to the Call for Proposals e-mail list, contact NHPCO’s Education Team at 703-647-5178 or firstname.lastname@example.org.